If you manage peer review manually, you can still create templates by keeping a document with template text that editors can paste into emails as needed. Merge tags will allow you to have certain information, like a recipient’s name, merged into your email automatically upon sending it.
FINAL DRAFT 7 REVIEW SOFTWARE
Ideally, your peer review software should include built-in email templates with the option to add merge tags. With templates, rather than having to keep rewriting near-duplicate emails, editors can simply pull up the template they need, add any necessary customization, and send it off. For example, your journal can draft email templates for manuscript decisions that contain the next steps editors should send all authors of accepted, rejected, or revise and resubmit submissions. Journals can save a lot of time by simply cutting down on email writing using templates.Īn email template is a model email that contains the basic information an editor should include in an email on a particular topic. Most editors go through a weekly (or perhaps daily!) circuit of emailing out review requests, review reminders, manuscript decision letters, and the list goes on. One often-overlooked way to save time during peer review is using email templates. Any chance to shave off even a few minutes from peer review can help reduce your overall manuscript decision timeframes and editorial workloads, making both authors and editors a lot happier. If you manage peer review at one or more academic journals, you’re likely always on the lookout for ways to speed up your process.
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